itris phone system integration for UK recruitment agencies
itris is a long-established UK recruitment CRM, and the agencies running it tend to be established too: multiple desks, years of data, and a telecoms estate that has been added to rather than designed. That combination means an itris telephony project is usually two jobs — integrating the dialling, and untangling an inherited estate of lines, numbers and contracts before the January 2027 PSTN retirement forces the issue.
- Dial from the record instead of retyping numbers into a handset
- Click-to-dialDial from the record instead of retyping numbers into a handset
- Activity, duration, outcome and recording link captured automatically
- LoggedActivity, duration, outcome and recording link captured automatically
- PSTN and ISDN retirement — legacy lines must migrate before this
- 31 Jan 2027PSTN and ISDN retirement — legacy lines must migrate before this
- Integrated dialling and screen-pop for consultants working in itris.
- A full audit of inherited lines, numbers and contracts, including anything that is finance rather than service.
- Migration off ISDN and analogue lines ahead of the national switch-off.
- Recording brought under a documented retention and access policy rather than left at supplier defaults.
Integration first: what changes on the desk
The consultant-level benefits are the same as on any recruitment CRM, and they are the part people feel on day one.
- One click to dial from candidate, contact, company and vacancy records.
- Inbound screen-pop so the consultant opens the call already informed.
- Automatic activity logging, so desk reporting stops depending on who remembers to write notes.
- Structured outcomes instead of inconsistent free text, making activity comparable across consultants.
- A recording link against the record for coaching and for settling client disputes.
- One business caller identity across every device a consultant uses.
Integration depth depends on your itris version, licence and whether any components are hosted on your own infrastructure. We confirm that against your environment before proposing anything, and we will tell you plainly if a capability you have been promised elsewhere is not actually available to you.
The inherited estate, and why it matters now
Established agencies almost always have more telecoms than they think, and less documentation than they need. The 2027 deadline turns that from an annoyance into a project with a date on it.
- ISDN30, ISDN2 and analogue lines all need migrating to all-IP services before 31 January 2027.
- Openreach has been operating a national stop-sell on new legacy copper products where full fibre availability has passed the qualifying threshold, so replacing like for like is often no longer possible.
- Non-voice devices on analogue lines — alarm panels, lift lines, door entry, card terminals — are routinely missed in audits and are the most common cause of a nasty surprise.
- Number ranges accumulated over years, some still printed on old adverts and directory listings, many routing nowhere useful.
- Maintenance agreements for phone hardware that has been unsupported for years.
- Equipment finance or lease agreements bundled inside what looks like a single phone service contract, with their own separate end dates.
Want itris integration confirmed against your own tenant?
A review is free, there is no obligation, and you keep the written summary either way.
How we sequence it
Integration and migration in one designed project, rather than two suppliers arguing about which comes first.
- What happens
- Every line, number, circuit and contract identified and matched to what it does
- Outcome
- One page showing what you actually have and pay for
- What happens
- Numbering, routing, itris integration and recording policy agreed
- Outcome
- A documented target state with acceptance criteria
- What happens
- One desk live on integrated dialling with real calls
- Outcome
- Field mapping and reporting proven before wider rollout
- What happens
- Legacy lines replaced, numbers ported in planned tranches
- Outcome
- Off legacy services well ahead of the deadline
- What happens
- Recording policy applied, manager training, reporting tuned
- Outcome
- Governance and coaching in place, not deferred
Established agency audit checklist
- Your itris version, and whether anything is hosted on your own servers.
- Every line and circuit on your bills, matched to what it actually does.
- Which lines are ISDN, analogue or already all-IP.
- Every non-voice device sitting on an analogue line.
- Contract end dates, notice periods and auto-renewal clauses.
- Any finance or lease agreement bundled with telecoms.
- Call recording storage location, retention period and current access list.
Frequently asked questions
Can you integrate with our version of itris?
We confirm that against your specific version, licence and hosting arrangement rather than answering in the abstract. Where a capability is not available on your setup we will say so before you spend money on the assumption that it is.
We own our phone system outright. Should we still move?
Owning unsupported hardware is less of a saving than it looks once you account for the ISDN retirement, maintenance costs, the lack of CRM integration and the cost of home-working workarounds. We will show you the numbers rather than assert it — and if your current setup is genuinely fine for another year, we will tell you that too.
How long does a legacy migration take?
The build is quick because the platform is cloud-delivered. The timescale is set by your notice periods and the number porting process, which is why the contract audit comes first. Leaving it until late 2026 means competing for engineering appointments with everyone else who also left it late.
Will our numbers survive the migration?
UK geographic numbers are portable, and we run the old and new platforms in parallel over the cutover so calls keep being answered. The audit checks who holds each number as customer of record before we plan a date.
Related recruitment guides
Audit the estate and integrate itris in one project
We will map every line, number and contract you hold, tell you what must migrate before 2027, and integrate dialling with itris as part of the same piece of work.
- Full audit of every line, number and contract you hold
- Honest view of what your CRM will and will not integrate with
- The call data you are not currently seeing, including missed inbound
- A written summary — yours to keep either way